Overview

The Vice President (VP) of Operations is in charge of leading the strategy for operations. The VP of Operations helps design a winning strategy for the company, oversees the directors and managers as they carry out the plan, measures the results of the strategy, and reports them to the company President. They will be expected to find new areas of growth and improvement for each of division/branch in accordance to the overall corporate strategy. They are expected to meet with the President on a regular basis and make suggestions for improvements or new directions. They are also expected to make sure the divisional managers have a clear reporting system to ensure work flows. They are to act as an intermediary between the company’s top executives and managers/directors. VP of Operations is in charge of making sure the broad strategic vision of the executives is communicated accurately and effectively to the managers, and making sure the plan is implemented. This position requires multi-tasking, excellent organizational skills, the ability to work well under pressure, and have good communication skills. It is essential that the VP of Operations have the ability to work well with people, enjoy problem solving, and have a solid foundation of the industry.

The pay is approximately $150,000

Responsibilities

• Develop annual operational plan in support of organization strategy and objectives.
• Direct implementation and execution of operation policies and practices.
• Ensure communications are coordinated, support operations plan objectives and meet organizational expenditure requirements in conjunction with VP of Sales.
• Recommend strategies for improvement based on market research and competitor analyses.
• Implement approved distribution strategies.
• Build, develop and manage operations team capable of carrying out needed service initiatives.
• Ability to re-adjust staffing and re-allocate workload effectively at any time, to accommodate unexpected occurrences and critical situations.
• Propose innovative ideas and implement solutions.
• Work with management team on departmental issues with the ability to suggest and implement solutions.
• Perform other related duties as assigned.

ESSENTIAL MANAGERIAL RESPONSIBILITIES

• Carrying out all responsibilities in accordance with the company’s standards, policies, and all applicable employment laws.
• Managing and monitoringworkflow and providing support, training, and techniques to assist staff in achieving department daily/weekly/monthly goals and standards.
• Encouraging positive morale, maintaining harmony among staff, and resolving grievances when necessary.
• Overseeing the completion and approval of employee timecards and coordinating overtime needs with management and staff as needed.
• Actively participating in the department’s staffing requirements including hiring, onboarding, and separating of employees.
• Creating and implementing plan to meet department’s goals and metrics based on workload and client needs.
• Communicating change effectively and supporting those affected by change.
• Managing insubordinate staff when warranted and initiating coaching or corrective actions as required and/or directed by upper management.
• Evaluating staff needs and performance, providing periodic feedback to staff and reporting any performance concerns and/or recommendations growth opportunities to management.
• Actively participating and successfully conducting annual performance evaluations.

Qualifications

• Ability to maintain good working relationship with clients, employees and custodians.
• Ability to maintain confidentiality of files and other documents.
• Must be flexible in work habits and work schedule.
• Must have a professional demeanor and an orientation toward excellent client service.
• Must be detail oriented.
• Must have creative problem solving skills.
• Must have excellent organizational skills and ability to prioritize and manage multiple tasks.
• Must have effective leadership and decision making skills.
• Must have thorough knowledge of all operations, policies, and procedures.
• Must have proficient knowledge of related departments; including but not limited to IT, and Finance.
• Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.

WHO WE ARE 

ABI Document Support Services is the largest nationwide provider of records retrieval, subpoena services, and document management for the legal and insurance industries. There is no other company in the market that provides the volume of successfully retrieved records or the document management solutions that ABI offers. Our singular focus is records retrieval and the most advanced technology solutions for our clients to manage, analyze and summarize those retrieved records. We are committed to continually raising the bar for cost effective record retrieval and more thorough analysis and summarization.

ABI is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans

ABI offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.